To be an Accounting and Administrative Support Officer at the Friends is…

• Working within a dynamic and passionate team;
• Contributing to the outreach and support of the Friends' mission;
• Initiating and coordinating innovative projects;
• Enjoying access to spaces and events at the Botanical Garden and Espace pour la vie museums;
• Indulging in lemon cakes often, and brownies occasionally.

Under the supervision of the General Manager, and as part of a multidisciplinary team, the position holder:

• Performs the complete monthly bookkeeping cycle (SAGE);
• Assists in cash management;
• Manages accounts receivable, invoicing, and collections;
• Reconciles monthly revenues from the CRM in place (EUDONET) and the cash register;
• Manages and prepares payables;
• Matches invoices and checks before signature and approval;
• Manages compliance of subcontractors/suppliers – regarding validity of GST and QST;
• Verifies authorized signatures and/or requests approval;
• Codes and enters invoices;
• Conducts general ledger account analyses, bank reconciliations;
• Ensures the application of defined controls – e.g., GST-QST;
• Responds to internal client and partner requests;
• Participates in improving existing processes and procedures;
• Processes payroll in Employeur D, following employee account validation by management;
• Accounting processing of payroll reports from Employeur D;
• Various related tasks related to the accounting cycle;
• Various reports required for analysis;
• Performs any other related tasks related to the position.

Qualifications and Requirements:

• Technical College Diploma or equivalent in accounting;
• 10 years of experience in a similar position;
• Proficiency in computer skills; MS Office;
• Mastery of the complete payroll cycle;
• Knowledge of SAGE software, and CRM;
• Experience in the nonprofit sector.

Profile:

• Organizational skills;
• Ability to quickly establish priorities and work meticulously;
• Initiative and marked resourcefulness;
• Analytical and synthetic thinking;
• Versatility and adaptability;
• Ability to express ideas positively and work in a multidisciplinary team;
• Knowledge and/or interest in the Botanical Garden.

Other Information:

• Selection process: selection interview and a written test related to the main functions of the position.
• Workplace: 4101 Sherbrooke Street East, Montreal, H1X 2B2 (The beautiful Montreal Botanical Garden).
• Compensation: according to skills, experience, and work schedule.
• Benefits: Collective RRSP, with employer contribution, after 6 months of service.
• Start date: ideally in February 2024.

To apply:

Interested candidates must submit a cover letter and an updated Curriculum Vitae by January 22, 2024, at 5 p.m., to the following email address: emploiamisdujardin@gmail.com

Candidates are requested to title the subject of their email according to the following model: 'Job Title – First Name, Last Name.'

We thank all candidates in advance, only those selected following the analysis of the application will be contacted.